For the past few years, I have been trying to get as independent as possible from big, “free” online services (mostly Google stuff) due to privacy reasons. Here I will write my setup, and the struggles I had with it.
Devices Involved
I currently use:
- 1 desktop computer running GNU/Linux
- 1 Android smartphone running LineageOS
- 1 Raspberry Pi running Raspberry Pi OS Lite
In general, a similar setup should be possible with most other kinds of devices.
File Synchronization
Syncthing is a great tool that can be used to synchronize files across several devices. With it running on all my devices, I can access my photos, documents, and password databases anywhere.
Password Management
KeePass or the cross-platform client KeePassXC, as well as the mobile app Keepass2Android, allow for easy management of credentials.
If combined with Syncthing, you can do so from any of your devices. It should be noted that in rare cases the password files on different devices can conflict with each other during synchronization. In this case, the “Merge from database” feature in KeePassXC is useful.
Mailing
Here I have to cheat a bit: Because the mail server has to be reachable from the internet to be useful, I chose not to fully self-host it. Instead, any web-hosting service (that you trust to not read your data) where you can run and administer a GNU/Linux OS should suffice. In addition, a domain name to send/retrieve mail has to be owned.
Edit: I since switched to an externally hosted email provider, because hosting your own email system can be a huge pain. That being said, I still recommend owning the domain name for your email addresses.
Contacts, Calendars & Tasks
Previously I used Google’s services to synchronize (and backup) contacts and calendar entries from my phone.
As a replacement, I picked Radicale, which is a FOSS tool that supports both CalDAV (for calendars/tasks) and CardDAV (for contacts). The Radicale server runs on the Raspberry Pi I have set up in my home network.
To use this server with my smartphone, DAVx5 is used. Once it is configured to use the Radicale server, my contacts, tasks, and calendar entries are accessible.
I use Thunderbird on my desktop computer, which supports CalDAV and CardDAV natively.
Note-Taking
As Syncthing is already in use, I use plain text or markdown files to take notes, which are then shared across all devices. On my smartphone, I use the app Markor, while any text editor suffices on my desktop computer.
Backups
Borg is a great tool for backups. I use it via borgmatic, which allows me to create configuration files for different backup types, which are then stored both locally and on a Hetzner Storage Box (I am not affiliated with them, but I like their service). Because the borg backups are encrypted, storing the backup “in the cloud” is acceptable to me.